• Agenda (last updated 11-13-14)
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• Presentation Guidance
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November 18-20, 2014 

You must arrive 45 minutes before your designated presentation time to accommodate check-in and any schedule changes. You and your co-performers are encouraged to listen to other presentations, but it is not required. 

Holiday Inn Arlington at Ballston4610 North Fairfax DriveArlington, VA 22203     

Hotel Information 

Holiday Inn Arlington Directions

Other Arlington Area Hotels 

ESTCP EW IPR Execution Workbook

ESTCP EW IPR Meeting PowerPoint Template

ESTCP EW IPR Meeting Outbrief PowerPoint Template

Please note the addition of two new slides to our presentation guidance templates – a project overview slide and a social media slide. Please include the appropriate information for your project in these slides. For the general presentation template, please note the addition of a financial execution slide. Use the Excel file posted above for this slide.

Project briefings should be no longer than 30 minutes, with an additional 15 minutes scheduled for questions/discussion.  

Note: Prior to submitting your IPR presentation, please coordinate with your respective Technical Adviser (TA) to receive feedback on your draft presentation. Please contact your TA to coordinate a timeline which will allow the presentation to be reviewed and submitted on time.

  

Presentation Submission:

Submit an electronic copy of your presentation NLT COB Tuesday, November 11, 2014. Submittal options include:

• Email to meetings@hgl.com – up to 10 MBs
• File transfer site (instructions below) – up to 150 MBs
• CD (mailing address below) – over 150 MBs

All presentations should be in PowerPoint and capable of running on a Windows 7 operating system. Note: Apple/Mac presentations must be PC/Windows compatible.

Once we receive your presentation, we will send you a confirmation e-mail. Please contact meetings@hgl.com if you do not receive a confirmation e-mail within one business day.   

File Transfer Site Instructions:

1. Open up a web browser to the file transfer site.
2. Enter the user name: hgl\serdpguest and password: Sg09hgl.
3. Click on the ‘Upload’ menu button in the slim blue toolbar.
4. Browse for the file that you would like to upload and double click on the appropriate file.
5. Choose the “OK” button to upload to the file transfer site. You should then see your file on the file transfer site with a NEW indicator next to it.
6. Send an e-mail to meetings@hgl.com to let us know that the file has been uploaded.

If you mail a CD of your presentation, please account for delivery time to ensure it is received NLT COB Tuesday, November 11, 2014 at the address below:   HydroGeoLogic, Inc. Attn: Kelly Magathan11107 Sunset Hills Road, Suite 400Reston, VA 20190 

SEMS Updates: Please update project tasks/milestones, documents, action items, publications, and financial information in SEMS no later than two weeks prior to the IPR meeting.

Document Submission: Ensure documents to be discussed at the meeting are submitted no later than three weeks prior to the meeting to allow for Program Office review.

 

The Program Office will provide meeting feedback for each project with comments and requested actions. These will be transmitted directly to the Principal Investigator and any resulting Action Items will be tracked in SEMS.

For meeting inquiries, please e-mail meetings@hgl.com or contact Kelly Magathan at (703) 326-7804.