April 28–May 2, 2014  

You must arrive 45 minutes before your designated presentation time to accommodate check-in and any schedule changes. You and your co-performers are encouraged to listen to other presentations, but it is not required. 


Potomac Institute of Policy Studies  901 North Stuart Street, Suite 200Arlington, Virginia 22203    

Lodging Information

Hotel Information

Holiday Inn Arlington Directions

Other Arlington Area Hotels 

Presentation Guidance

SERDP RC IPR Meeting PowerPoint Template

SERDP Limited Scope Outbrief RC IPR Meeting PowerPoint Template

Please note the addition of two new slides to our presentation guidance templates – a project overview slide and a social media slide. Please include the appropriate information for your project in these slides.

Project briefings should be no longer than 30 minutes, with an additional 15 minutes scheduled for questions/discussion.  

Presentation Submission:

Submit an electronic copy of your presentation NLT COB Monday, April 21, 2014.  Submittal options include:

  • Email to – up to 10 MBs
  • File transfer site (instructions below) – up to 150 MBs
  • CD (mailing address below) – over 150 MBs

All presentations should be in PowerPoint and capable of running on a Windows 7 operating system. Note: Apple/Mac presentations must be PC/Windows compatible.

Once we receive your presentation, we will send you a confirmation e-mail. Please contact if you do not receive a confirmation e-mail within one business day.   

File Transfer Site Instructions:

  1. Open up a web browser to the file transfer site.
  2. Enter the user name: hgl\serdpguest and password: Sg09hgl.
  3. Click on the appropriate program area folder name (RC).
  4. Click on the ‘Upload’ menu button in the slim blue toolbar.
  5. Browse for the file that you would like to upload and double click on the appropriate file.
  6. Choose the “OK” button to upload to the file transfer site. You should then see your file on the file transfer site with a NEW indicator next to it.
  7. Send an e-mail to to let us know that the file has been uploaded.

If you mail a CD of your presentation, please account for delivery time to ensure it is received NLT COB Monday, April 21, 2014 at the address below:   HydroGeoLogic, Inc. Attn: Kelly Magathan11107 Sunset Hills Road, Suite 400Reston, VA 20190 

Meeting Preparation

NOTE: All projects, except SERDP SEED/Limited Scope projects, are required to submit funding slides no later than two weeks prior to the meeting. Please send these slides to Cara Patton (

SEMS Updates: Please update project tasks/milestones, documents, action items, publications, and financial information in SEMS no later than two weeks prior to the meeting.

Document Submission: Ensure documents to be discussed at the meeting are submitted no later than three weeks prior to the meeting to allow for Program Office review.

**If you make any last minute changes to your presentation, please be sure to bring two hard copy color print-outs of your presentation to the meeting.**


Meeting Follow Up

The Program Office will provide meeting feedback for each project with comments and requested actions. These will be transmitted directly to the Principal Investigator and any resulting Action Items will be tracked in SEMS.

For meeting inquiries, please e-mail or contact Kelly Magathan at (703) 326-7804.